P2: Barriers to Communication
During a presentation the audience
can get very distracted by other things, such as background noise which is very
likely to distract them, as they would not be able to hear what you are saying.
For example there may be building work going on outside or people playing load
music. To reduce this distraction you can close the windows before starting the
presentation, as it will reduce noises from outside getting in. Another
distraction would be that members of the audience might start to play on the
phone as they may receive a message or to waste time. This will affect your
presentation as there feedback about the presentation will not be good as they
were not involved in it. Before starting the presentation you could tell all
the people in the audience to switch off their phones or put it on silent, so
that it does not only distract them but also others including you the
presenter. Understand the content. This will affect the presentation as the
feedback from the audience will not be good because they were not able to
understand the content. To make the presentation more interesting you could add
images, graphs or videos to make the information understandable, you could also
get the audience involved by asking questions.
D1: Evaluate Interpersonal and written Communications Techniques
Introduction
In this last task for assignment 3 I am going to evaluate the interpersonal and written communication techniques which I used when presenting my PowerPoint. One of things which I am going to evaluate is the tone of voice which I used.
Main Body
From the group PowerPoint presentation which was delivered to the class you can see that I have all of the content which I had to include with relevant images for each one. My slides also have bullet points of the main points which I had to add for Web Based Communication Channels, Podcasts and WebPages with my other notes being at the bottom in the speaker notes.
I also used an alternate slide delivery for the presentation which kept the audience engaged and it made people enjoy the presentation more.
The presentation was also visually appealing for the audience because I had a good selection of images different Web Based Communications, different BBC podcasts and I had an example of a Webpage which people use. The PowerPoint was also aimed at the right audience because I have wrote an explanation of what each of the Web Based Communication Channels are and I have talked about the uses of each of them.
The tone of voice which I used for the PowerPoint presentation was fine for some of it but I need to slow down for my next presentation by having more confidence. I also tried to engage with the audience by having some eye contact which will make them feel more involved but I could have more eye contact throughout the presentation. The voice projection which I used was good but it could be improved by taking my time when I am delivering the PowerPoint presentation so the audience will enjoy it more. Finally it is good to show a good body language when delivering a PowerPoint presentation because it will show the audience that you are interested in what you are doing. In my presentation I tried to show good body language when I was talking but one thing which my teacher has told me is to have more enthusiasm in my voice.
Furthermore during my PowerPoint presentation I tried to retain the audience’s attention by having some eye contact with them and I used good images. I could also get more involved with the audience by interacting with them with questions.
Some ways in which I could improve my PowerPoint presentation is by using key words and phrases which I have now fixed and I should proof read before presenting my work. I could also rehearse more before I present my PowerPoint by having notes and should slow down when I am talking which will help.
Another thing which I could do is to use some questioning techniques for the audience which will get them more involved. Some examples of questions which I could use are for people to pick examples of podcasts which they use and what they think of my images.
Finally I have had good teamwork skills in my PowerPoint because I worked well with my teammate with us having alternate slides to keep the user involved. We also did an equal amount of work with the same amount of slides being used for our work.
Written Communication Skills
I have shown good written communication skills in my PowerPoint presentation; some of the things which I have done well is my spelling and grammar which is all correct and is at a good standard. Another way in which I have good written communication skills is by the way that I have used an appropriate structure (format) with short sentences and bullet points for each of my slides. Finally I have identified relevance by writing about the definition and the uses of each Web Based Communication Channel in my PowerPoint.
P3 & M1: General Communication Skills
Cultural Differences: is the way you would communicate with
others who are from another country, this will affect the way you communicate
to them as they might find something’s you do or say offensive. For example in
the UK if you are calling someone you would use your hand to wave to call them
over. In America people would find this offensive as they say waving your hand
to call someone, is the sign of calling an animal over, such as you would call
a dog to come to you. In some other cultures if you are talking to someone and
you are looking away at something else they find this very offensive, as it
looks like you are not paying attention to what they are saying. You will have to
adapt to the way you communicating with other cultural, as it will help them
understand what you are trying to get a cross.
(M1) To reduce the barriers to communication for cultural
differences, you could be more aware of all the different cultures and you
could also find out what the consequences are to this barrier to communication.
Accuracy: Changing the style of the way you
communicate to meet the audience’s needs, you will then need to change the way
you are trying to send the message out to the audience. This skill will be used
to get the audience to follow you. You will use truths and also facts to send
the message out and keep the audience to follow you. This will benefit you as
the information you are telling them is true, which get the other person
interested as they will want ask you more about the topic. You would do this to
help other people to understand about the topic you are talking about.
(M1) To reduce this barrier to communication you could add
facts when you are communicating with the audience. This will attract the
audience because the information you are telling them is true.
P3 & M1: Interpersonal Skills
Active Engagement: Communicating does not just come from
talking to the other person. It is also the way you react to what the other
person is saying for example if they are telling you a funny story you would
react by smiling or laughing, this tells the other person you are paying
attention to what being said. After they have finished they may what you to
replay back to what they say, that is why it is very important to also listen
to what the person is saying or else they will think you are ignorant. It improves the way we communicate as it tells
the other person we are interested in what they are saying. We use active
engagement to help us pay attention to what another person is saying. For
example asking a question to the person who is talking.
(M1) To reduce the barrier to communication you could ask
questions and get the audience involved in to the presentation so it is more
interesting for them. You could also be clear when you speak and also change
the tone of your voice to make the presentation clear to understand.
Methods: talking to some people might work
however people who are deaf will struggle to hear you so they will have to rely
on lip reading or sign language, to understand what you are saying. For example
if a teacher is teaching a class and one of their student is deaf, the teacher
will need an assistant to help example the work to the deaf student.
(M1) To reduce this barrier to communication you could add
text to presentation so that people who are deaf or can’t hear you can read off
the board or you could get someone who knows how to do sign do language, so
whatever you say they can translate it for the deaf people.
P3 & M1: Communication in Writing
Smileys or Emoticons: emoticons are used to tell the other
person how you feel. These are used mainly in text messaging or on the social
networking website on the internet like Facebook, Twitter etc. they can also be
used in forums. Using smileys or emoticons is not appropriate when in a serious
conversation or in a workplace as the other person or employee won’t take you
serious and could really offend them. For example if you are writing an email
to your employer to tell them that you will not be able to attend a meeting and
at the end of the email you put a said face next to it, this will give them a
bad impression of you, as they will think you are not taking it serious at
work.
(M1) To reduce the barrier to communication you could train
employees, so that they know what all the emoticons mean and use them at the
right time. The employees will then know when and where to use the emoticons
and will know what they mean.
Grammar and Spelling: In a formal report, letter or email,
whatever the subject you are writing is about, it is very important that you
use the correct grammar and spelling. Any mistakes on the document will make it
look unprofessional and also could confuse the reader if the mistakes make it
hard for them to understand, it will give them a bad opinion about you as they
will think you are not serious and also could make them think you are not well
educated. For example writing a serious letter to your employer and in the
letter you have not used the correct grammar and spelling. The employer will
think you are wasting their time and they will not read through the letter you
have sent them.
(M1) To reduce the barrier to communication you could use
spell check to check the documents for any mistakes on the document. You could
also ask other peers to read through the document to check for any grammar or
spelling mistakes or use a grammar and spell check software to check the
document.
"note you may be asked to expand on some of the points, so try to add more to the assignment. Also remember not to copy word for word, as their are now software to check for plagiarism, when marking the assignment, try to complete the assignment your own way." [I am not encouraging you to copy this piece is here for educational purposes]
"note you may be asked to expand on some of the points, so try to add more to the assignment. Also remember not to copy word for word, as their are now software to check for plagiarism, when marking the assignment, try to complete the assignment your own way." [I am not encouraging you to copy this piece is here for educational purposes]